[{"@context":"https:\/\/schema.org\/","@type":"BlogPosting","@id":"https:\/\/nycgreatmovers.com\/blog\/how-to-find-the-perfect-office-space\/#BlogPosting","mainEntityOfPage":"https:\/\/nycgreatmovers.com\/blog\/how-to-find-the-perfect-office-space\/","headline":"How to Find the Perfect Office Space","name":"How to Find the Perfect Office Space","description":"Whether you\u2019re just getting your business off the ground or looking to switch from a home office to […]","datePublished":"2022-08-02","dateModified":"2025-10-11","author":{"@type":"Person","@id":"https:\/\/nycgreatmovers.com\/blog\/author\/kevin\/#Person","name":"Great Moving (Kevin)","url":"https:\/\/nycgreatmovers.com\/blog\/author\/kevin\/","identifier":5,"image":{"@type":"ImageObject","@id":"https:\/\/secure.gravatar.com\/avatar\/b4997c379c86a878ffe0e2cbc54f56f2298ff0763e895fa10c13c22bfb54a237?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/b4997c379c86a878ffe0e2cbc54f56f2298ff0763e895fa10c13c22bfb54a237?s=96&d=mm&r=g","height":96,"width":96}},"publisher":{"@type":"Organization","name":"NYC Great Movers","logo":{"@type":"ImageObject","@id":"https:\/\/nycgreatmovers.com\/wp-content\/uploads\/2025\/08\/nycgreatmovers-logo-20250918.png","url":"https:\/\/nycgreatmovers.com\/wp-content\/uploads\/2025\/08\/nycgreatmovers-logo-20250918.png","width":600,"height":363}},"image":{"@type":"ImageObject","@id":"https:\/\/nycgreatmovers.com\/wp-content\/uploads\/2022\/08\/How-to-Find-the-Perfect-Office-Space.jpg","url":"https:\/\/nycgreatmovers.com\/wp-content\/uploads\/2022\/08\/How-to-Find-the-Perfect-Office-Space.jpg","height":761,"width":1151},"url":"https:\/\/nycgreatmovers.com\/blog\/how-to-find-the-perfect-office-space\/","about":["General"],"wordCount":1705,"keywords":["affordable office space","commercial move","commercial move cost","coworking spaces","Find the Perfect Office Space","How to","Insurance for Moving","office building","Office Movers","Office Space","Perfect Office Space","Relocating"],"articleBody":"Whether you\u2019re just getting your business off the ground or looking to switch from a home office to a more official space, renting your first office is a big decision, especially in an expensive market like NYC. The biggest challenge for many people is finding a space that is large enough and fits their budget.In order to make sure you find the perfect NYC office space for your business, you\u2019ll want to spend some time researching and thinking about how you envision your business now and in the future. Before getting into the tips on finding affordable office space in NYC, your first step should be figuring out your space needs.Figure Out Your Office Space NeedsEvery business has different needs, so there\u2019s no cookie-cutter space size or location that will make sense for everyone. With that said, there are a few basic factors you should take into consideration:LocationOne of the most important aspects of finding your office space is the location. Will you need to be near certain businesses in order for your\u2019s to flourish? For example, if you need to deposit checks daily, you\u2019ll want to have your bank nearby. Or perhaps you have a lot of clients located in a specific area. You might want to have your office nearby so Office Space they can visit your office easily and vice versa. Don\u2019t forget to look into key utilities such as high-speed internet and access to public transportation.SizeFor private workplaces, you can calculate approximately how many square feet you need by multiplying the number of employees you have by the amount of space needed per employee. On average, employees need around 150 square feet for comfort. You should also consider the number of private meeting rooms you want, as well as communal areas such as the kitchen, waiting room, etc. You should tack on around 500 square feet for conference rooms and 200 square feet for kitchens. Of course, if you have a tight budget, you can get creative and find ways to optimize your usage.Space Needed per Team SizeTeam SizeRecommended Sq. Ft. per EmployeeTotal Sq. Ft. (Including Meeting + Kitchen)Example Monthly Rent (at $60\/sq. ft.)1\u20135 employees1501,200$6,0006\u201315 employees1503,000$15,00016\u201330 employees1506,000$30,00031\u201350 employees15010,000$50,000 Private or sharedIf you\u2019re an entrepreneur who\u2019s starting a new company or looking to expand to a new market, you might be wondering if you should jump on the coworking bandwagon or opt for a private office. As you might expect, there are advantages and disadvantages to both. The biggest advantage coworking spaces offer is affordability. If you\u2019re a team of one or just a handful, coworking is probably your best option. You\u2019re able to get the benefits of a physical location at a fraction of the price you might pay for a private office space. Plus, most coworking locations provide furniture, electricity, internet, and other utilities. When your team grows, you can work with the space to move to a larger office on the floor.If you happen to do a lot of client-facing work, then coworking might not be the best option. You generally don\u2019t have much control over how the office looks, and there\u2019s not as much privacy. While you can book private conference rooms, you\u2019ll have to work around the schedule of the other businesses in the building. Plus, it can be difficult to create that sense of confidentiality in these open floor layouts often found in coworking spaces. If your business will be dealing with a lot of confidential information, then you should opt for a private office.Lock in Your BudgetOffice space is one of the largest operating costs of a business, especially in NYC. Make sure to figure out your budget before you start looking for office space. From there, work directly with a broker, and they can let you know what is realistic for your price range. The cost of office space varies drastically by neighborhood, building class, and amenities, so if you\u2019re on a lean budget, you\u2019ll have to go to the outer boroughs. When renting a private space, you\u2019ll have to cover the costs of electricity and internet. In some cases, you might even have to pay for water. Make sure to ask the landlord and broker what is included in your rent before you sign the lease! If you decide to go for a coworking space, most utilities are included in your rent. Moving Costs for NYC Commercial OfficesOffice SizeApprox. Cost RangeNotesSmall (1\u20135 people)$800\u2013$1,200Few desks, small equipmentMedium (6\u201315 people)$1,500\u2013$3,000Includes conference rooms & kitchenLarge (16\u201330 people)$3,000\u2013$5,000Full office relocationExtra Large (31\u201350+ people)$5,000+Multiple rooms, large furniture, heavy equipment In addition to your base rent, you also need to think about a security deposit and whether you\u2019ll be required to pay some of the building\u2019s taxes, insurance, and maintenance. Oh, and don\u2019t forget the one-time broker\u2019s fee once you sign the lease! At the same time, don\u2019t forget that all of this can be negotiable. Just because an office space is listed as $4,000 a month doesn\u2019t mean you have to agree to that amount. In general, you can negotiate between 5 to 20 percent lower than the listed price. You can even ask for free rent for the first couple of months. Office spaces in NYC are still looking for tenants, as many companies have started to make the switch to remote.Investigate Your LandlordHaving a bad landlord is just as bad as having a bad boss. They can make your life and the life of your employees miserable. There\u2019s nothing worse than having maintenance issues like a broken toilet or broken doors and not being able to get these fixed as soon as possible. Before you sign the lease, make sure to ask some questions of tenants in the building or co-working space to see how they feel about the landlord\u2019s response to both emergency and non-emergency calls. If you live in NYC, you can also look up the NYC Department of Buildings information system and see if your building is listed. These listings will show you any violations that have been filed with the building, whether that\u2019s elevator issues or bedbug complaints.Besides researching online and asking current tenants, take a look around the office to see how it\u2019s being maintained. Are there a lot of cracks in the wall? Are the windows and facade clean? Do you notice any serious issues, such as mold, holes in the ceiling, etc? All of these point to poor management. Even if the price is low, you\u2019ll likely end up wasting a lot of time, money, and energy chasing down a bad landlord.Ask Employees for FeedbackYour employees will be spending 40+ hours a week at the office, so it\u2019s important to consider their opinions. While you might not be able to meet everyone\u2019s needs, you can hopefully figure out a compromise that keeps most of them happy. Perhaps the most important feedback is location. You want to make sure your employees can easily commute to the office. As a point of reference, the average commute time in NYC is around 25 minutes. You could ask what train lines everyone lives off of and look for locations near the majority of people. This is especially important in a place like NYC, as most people take the subway to work. While generally convenient, it can become a headache if you need to travel cross-town or transfer to multiple train lines. Employee Feedback on Office Location and PerksFeedback AreaWhy It MattersImplementation TipsCommute \/ LocationEmployees spend 40+ hours\/week; an easy commute improves satisfactionSurvey employees on home locations, select an office near the majority, consider subway\/train accessWellness Rooms87% of workers want healthier workspace optionsCreate meditation, quiet, or nap areas if space allowsCompany Fitness BenefitsPromotes physical health and productivityOffer gym memberships, on-site classes, or wellness programsSit-Stand DesksReduces back strain, improves comfortInvest in adjustable desks within budgetHealthy Lunch OptionsSupports wellness and energy during the workdayProvide subsidized meals, snacks, or fridge\/kitchen spaceErgonomic SeatingPrevents discomfort and improves focusProvide quality chairs, keyboards, and monitor setups Besides finding a great location, getting a new office space also gives you a chance to offer new perks to employees – if you can afford it. Around 87 percent of workers want their employers to offer healthier workspace benefits, such as:Wellness roomsCompany fitness benefitsSit-stand desksHealthy lunch optionsErgonomic seatingWhile you might not be able to offer all of these benefits, especially with a limited budget, you might be able to spring for better desks and chairs. These can make a huge difference in your employees\u2019 quality of life, so you should try to find ways you can invest in these options while still remaining within your budget and making you stress-free.Relocating to Your Perfect OfficeWhether you\u2019re getting a private or coworking space, having a location where you and your employees can focus can have a huge impact on the overall success of your business. Once you\u2019ve found the perfect NYC office space, make sure to call up reliable NYC commercial movers for all your needs.FAQWhat time of day do I need to move into my office?You\u2019ll have to work with building management to figure out the hours they allow access to the building for moves. While some provide access 24\/7, others might limit you to Monday-Friday during business hours.Do I need special insurance for moving into an office building?You should check with your management company or landlord about the kind of insurance you\u2019ll need. Most office buildings will require a certificate of insurance, which NYC commercial movers can supply.How much does a commercial move cost?It depends on how much you\u2019re moving. Smaller moves might cost around $800-$1000 while larger moves might cost upwards of $5,000. You should always call up a few moving companies to get separate quotes and see what services each one provides."},{"@context":"https:\/\/schema.org\/","@type":"BreadcrumbList","itemListElement":[{"@type":"ListItem","position":1,"name":"Blog","item":"https:\/\/nycgreatmovers.com\/blog\/#breadcrumbitem"},{"@type":"ListItem","position":2,"name":"How to Find the Perfect Office Space","item":"https:\/\/nycgreatmovers.com\/blog\/how-to-find-the-perfect-office-space\/#breadcrumbitem"}]}]